Privacy Policy

Koehler Renewable Energy GmbH aims to promote user confidence in the Web and is therefore laying out its policy for handling personal data. The following section will show you what information we collect for what purposes and how we use it.
The Privacy Policy contains special instructions for applicants as well as general information both for applicants as well as other visitors to our website.
It is a matter of course for us to deal with your data carefully and to treat it as confidential. We therefore ask you to send us only serious applications and to check attached files in advance for viruses, etc. before you forward them to us.


Contents

1. Objective and Responsibility
2. Basic Information on Data Processing and the Legal Basis
3. Security Measures
4. Disclosure of Data to Third Parties and Third-Party Providers
5. Purpose and Scope of the Processing of Applicant Data
6. Transfer of Applicant Data
7. Type of Transmission of Applications
8. Retention and Deletion of Applicant Data
9. Contact
10. Collection of Access Data
11. Cookies and Audience Measurement
12. Social Media Buttons and Links
13. Web Analysis by Matomo (Formerly PIWIK)
14. Integration of Third-Party Services and Content
15. Rights of Users
16. Deletion of Data
17. Right to Object
18. Changes to the Privacy Policy


1. Objective and Responsibility

1. This Privacy Policy informs you about the type, scope, and purpose of the processing of personal data within our website and associated websites, functions, and content (hereinafter jointly referred to as “online offer” or “website”). This Privacy Policy is applicable regardless of the domains, systems, platforms, and devices (for example desktop or mobile) on which the online offer is running.
2. The provider of online content, and therefore legally responsible for data privacy, is Koehler Renewable Energy GmbH, Hauptstrasse 2, 77704 Oberkirch, Germany, e-mail: nfkhlrnrgycm (hereinafter referred to as “we” or “us”). For details of representatives and more contact options, please refer to our legal notice: https://www.koehlerenergy.com/kre/impressum/index.php
3. Our data protection officer can be contacted at the following e-mail address: dtnschtzkhlrcm
4. The term “users” used in the following includes the applicant as well as other website visitors. All terms used such as “applicants” are to be understood as gender-neutral.


2. Basic Information on Data Processing and the Legal Basis

1. We process personal data of the user only in compliance with the relevant data privacy regulations. This means that the data of users will be processed only when there is legal permission, i.e. especially if the data processing is necessary for the provision of our services within the scope of the agreement (e.g. processing of orders) as well as online services; required by law; the informed consent of the user has been provided; as well as due to our legitimate interests (i.e. interest in the analysis, optimization, and economic operation and security of our online offer within the meaning of Article 6, Paragraph 1, Subparagraph f, of the GDPR or, until the GDPR comes into force, on the basis of Section 15, Paragraph 3, of the TMG), particularly for audience measurement, creation of profiles for advertising and marketing purposes, collection of access data, and use of third-party services.
2. With regard to the processing of personal data on the basis of the European Union’s General Data Protection Regulation (GDPR), we would like to point out that the legal basis of consent is Article 6, Paragraph 1, Subparagraph a, and Article 7 of the GDPR, the legal basis for processing for the provision of our services and in order to fulfill our contractual measures is Article 6, Paragraph 1, Subparagraph b, of the GDPR, the legal basis for processing in order to fulfill our legal obligations is Article 6, Paragraph 1, Subparagraph c, of the GDPR, and the legal basis for processing to protect our legitimate interests is Article 6, Paragraph 1, Subparagraph f, of the GDPR.
3. Irrespective of the purposes outlined above, we will, to the extent permitted by law, also process your contact details (particularly your name, address, and e-mail address) for marketing and advertising purposes, e.g. in order to provide you with information about our company, products and services, or events. Finally, we will also process your contact details for the purpose of maintaining our business contacts if we have received your details at a business event, at a business appointment (e.g. through the exchanging of business cards), or in connection with an order, and we will transfer your details into our CRM (customer relationship management) system.
As we have a legitimate commercial interest in maintaining contacts made in the course of business dealings (including beyond the initial contact), using such contacts to establish business relations, and remaining in contact with the persons concerned for this purpose, the aforementioned processing of your personal data is performed on the basis of Article 6, Paragraph 1, Subparagraph f, of the GDPR.


3. Security Measures

1. We take organizational, contractual, and technical security measures in accordance with the state of the art in order to ensure that the provisions of the data privacy laws are complied with and to ensure that the data processed by us is protected from accidental or intentional manipulation, loss, destruction, or access by unauthorized persons.
2. The security measures include, in particular, the encrypted transfer of data between your browser and our server.


4. Disclosure of Data to Third Parties and Third-Party Providers

1. Forwarding of data to third parties only takes place within the framework of the legal guidelines. We forward the data of users to third parties only if this is necessary, e.g. for billing purposes or for other purposes if these are necessary in order to fulfill our contractual obligations vis-à-vis the users.
2. If we use subcontractors in order to provide our services, we will take appropriate legal measures and appropriate technical and organizational measures for the protection of personal data in accordance with the relevant statutory provisions.
3. If content, tools, or other resources from other providers (hereinafter jointly referred to as “third-party providers”) are used within the framework of this Privacy Policy and the third-party provider is located in a third country, it is to be assumed that a data transfer into the country of the third-party provider takes place.
4. Third countries are countries in which the GDPR is not directly applicable, i.e. countries outside the European Union (EU) or the European Economic Area (EEA).
5. The transfer of data to third countries is carried out if an adequate level of protection for the data, user consent, or other legal permission exists.


5. Purpose and Scope of the Processing of Applicant Data

1. We process applicant data only for the purpose and within the framework of the application procedure in accordance with the legal requirements. The processing of applicant data is carried out in order to fulfill our contractual obligations and on the basis of our legitimate interests, as well as the interests of the applicant in the implementation of a rapid and effective application process.
2. The application process requires that applicants provide us with applicant data. The required applicant data is marked as such in our secure online form. This includes their personal information, postal and contact addresses, and documents forming part of the application such as a cover letter, résumé, and references. Furthermore, applicants may voluntarily provide us with additional information. By transmitting the application to us, the applicant consents to the processing of their data for the purposes of the application procedure according to the manner and scope set out in this Privacy Policy.


6. Transfer of Applicant Data

1. In general, we do not pass on applicant data to third parties. In the context of the application process, however, we may receive support from external service providers or other companies within our group. In this case, the service provider may also process data of the applicant. The service providers process the data of the applicant only on our behalf and on the basis of contractual obligations that stipulate compliance with the agreed-upon organizational and technical measures.
2. Furthermore, a transfer of applicant data may also occur if a position has been expressly advertised by several companies within our group, i.e. the application procedure is carried out by several companies.
3. In all other cases, we ask the applicant for permission before we share their data.


7. Type of Transmission of Applications

1. Applicants can submit their applications to us by using the contact form on our website. The data is transmitted in encrypted form to us in accordance with the state of the art of technology.
2. Alternatively, applicants can submit their applications to us via e-mail. In this case, however, please note that e-mails are not sent in encrypted form. We can therefore assume no responsibility for the transmission path of the application between the sender and receipt on our server. For this reason, we recommend using the online form.
3. Rather than applications via the online form or e-mail, applicants still have the opportunity to submit their application by mail.


8. Retention and Deletion of Applicant Data

1. In the case of a successful application, the data provided to us by the applicant can be further processed by us for the purposes of employment.
2. Otherwise, if the application for a position is not successful, the data of the applicant will be deleted. The data of the applicant will also be deleted if an application is withdrawn, which the applicant is entitled to do at any time.
3. The deletion will be carried out, subject to a legitimate revocation of the applicant, after the expiry of a period of six months so that we can answer any follow-up questions regarding the application and meet our obligations of proof arising from the General Act on Equal Treatment (AGG).


9. Contact

1. When contacting us (via the contact form, via e-mail in connection with an order, or, for example, by exchanging business cards), the information of the user will be processed to edit and resolve the contact request.
2. The information provided by the user can be stored in our customer relationship management system (“CRM system”) or similar inquiry organization system for the ongoing maintenance of the business relationship and, due to legal specifications, must be stored as business letters for six years and, in the case of legally prescribed relevance to tax law, stored for ten years.

10. Collection of Access Data

1. Log file information is collected by the provider solely as part of monitoring.
2. For security reasons (e.g. for the investigation of abuse or fraud), log file information is stored for a maximum of seven days and then deleted. Data whose further retention is required for evidential purposes is excluded from deletion until the final resolution of the respective incident.


11. Cookies and Audience Measurement

1. Cookies are pieces of information that are transferred to the Web browser of the user by our Web server or third-party Web servers and stored there for subsequent retrieval. Cookies can be small files or other types of information storage. Users are notified about the use of cookies within the framework of pseudonymous audience measurement within this Privacy Policy.
2. If users do not want cookies to be stored on their computer, they are asked to disable the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional limitations of this online offer.
3. You can opt out of the use of cookies that serve the purpose of audience measurement and advertising via the deactivation page of the Network Advertising Initiative (http://optout.networkadvertising.org/) and, in addition, the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).